Final equipment and poster space guidelines

Final equipment and poster space guidelines

Based on input from i3 projects, the i3 AC Organising Committee has decided the following at their 13th May 1998 meeting in Nyborg:

i3 projects have to bring the computers they need themselves. The local Organising Committee (LOC) can not be expected to take care of hiring and equipping computers.

However, the LOC is prepared to make available the following equipment in the poster exhibition room:

1 computer screen per project
1 video-presenter per project (recorder plus monitor)
1 overhead projector per project
A couple of dataprojectors for all projects to share.

Internet connections will by default NOT be available. Therefore, if you want to demonstrate web pages or programmes, please bring what you need on your computer. If you want to connect two computers in a local network, please bring the cables and be prepared to set this up yourself.

In order to be able to guarantee availability of the equipment you need the LOC to provide, we need to know what you require by **Friday 5 June 1998** at the latest.

Please send an email to coordinator@i3net.org with the following information about each item you require:

Computer screen: Indicate desired size and whether it should be for Mac, PC, Sun, other (specify).
Videopresenter: Indicate format (e.g. PAL) and any other information which may be relevant for the LOC to get you the right equipment. Indicate preferred size of monitor.
Overhead projector: -
Data projector: Indicate what you need it for and when (time intervals).
Other preferences: If you have additional wishes with respect to equipment please let us know. The LOC would like to receive an explanation of what you need this extra equipment for and why the LOC should take care of providing it.

Poster exhibition

The room for the poster exhibition has been changed to a larger one which means that each project will have more space available than originally announced. We now have a 500 square meter space facing the hotel park (see "Sal B" + "Sal C" on the hotel floor map.

Project poster(s) and demo space per project:

wall space about 3 meters long, straight;
area for posters on movable poster walls with a usable surface measuring 120 cm's in width and 150 cm's in height (185 cm's in height overall);
tables and chairs. The tables measure either 220x80 cm's or 140x70 cm's;
electrical power, 220 Volts, European plugs;
if requested, two dividers each up to 3 meters long. These could be arranged with the above "back wall" to enclose an area of max. 3x3 meters.

Please send an email to coordinator@i3net.org with the following information:

the size of the space you need (within the maximum indicated above);
number of chairs needed;
number and size of tables needed;
ideas on special arrangements, such as organising a joint or adjacent space for several projects.

Posters for the Technical Programme will be offered special space, either within the 500 square meter area mentioned above or in the "Vandrehal" shown on the hotel floor map.

Project presentations (oral, plenary)

Will take place in a well equipped auditorium, with:

overhead projector
videopresenter (if you use beta we need to know in advance)
data projector
dias projector
microphone
loudspeakers
CD player

A speaker preparation room with:

overhead projector
videopresenter
various overhead slide preparation material
data projector

Please send any questions or comments to: coordinator@i3net.org

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